Contract & Closing Coordinator

Job Description

A solid home requires a solid foundation, an upstanding builder with deep roots and an impeccable reputation. For over 40 years, Elite Homes has solidified itself as that company, making us a trusted partner through the most significant changes in a home buyer’s life.

Our commitment to excellence is our commitment to our buyers. We understand that we are not just building their house. We are building their home, their sanctuary, a place for family gatherings and celebrations. We work tirelessly to make their dream home a reality.

Arbor Homes, the largest homebuilder in Indiana, and the owner of Elite Homes, one of the largest builders in Louisville since 1976, and a Berkshire Hathaway Company, is currently looking to hire a Closing Coordinator that will be responsible for administering all aspects of contract and closing duties.

Essential Duties and Responsibilities

  • Audit new sales agreements, manage contract documents and maintain job files.
  • Coordination of processes to ensure closing dates are met and exceeded by solving issues daily.
  • Coordinate the escrow department. Keep spreadsheet up to date and order inspections when ready.
  • Order pre-appraisals with lenders.
  • Price confirm with lenders.
  • Process & obtain paperwork for lot and/or model switches and any mutual releases.
  • Review HUDs prior to closing.
  • Prepare and maintain closing packages.
  • Daily communication with lenders, sales team & construction team.
  • Communicate and follow-up with lenders, title and sales staff to ensure timely closings.
  • Review closing paperwork.
  • Provides all information necessary to facilitate timely closings.
  • Deposit Earnest Money.
  • Work with accounting department to ensure smooth transactions and month-end duties.
  • Supply lenders with required closing documentation
  • File all closing documents in the lot file.
  • Obtain expected closing dates from Construction management for all contracts.
  • Process closing dates and instructions and submit to title company, lenders and customers.
  • Scan closing documents after closing.
  • Enter closing months, pre-approval dates, closing costs and closing dates in our system. 
  • Strong attention to detail
  • Self-starter with ability to prioritize and multitask
  • Strong organizational skills


  • Strong attention to detail
  • Self-starter with ability to prioritize and multitask
  • Strong organizational skills

Elite Homes provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

About Elite Homes

At Elite Homes, our commitment to excellence means a commitment to you. We realize that each client has unique tastes and lifestyle. So we listen to your concerns and needs. And we respond accordingly.

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How Can We Help?

Just like having a personal assistant, your Elite Homes Online Sales Counselor will quickly provide the answers you need about the new home building process.

Whether you are just beginning to consider building a new home or have been on the hunt for awhile, we are here to help in any way we can. Let us know how we can be of assistance.

Call (502) 996-8656 for immediate assistance.