Purchasing / Construction Administrator

Summary of Position Requirements:

A solid home requires a solid foundation, an upstanding builder with deep roots and an impeccable reputation. For over 40 years, Elite Homes has solidified itself as that company, making us a trusted partner through the most significant changes in a home buyer’s life.

Our commitment to excellence is our commitment to our buyers. We understand that we are not just building their house. We are building their home, their sanctuary, a place for family gatherings and celebrations. We work tirelessly to make their dream home a reality.

Arbor Homes, the largest homebuilder in Indiana, and the owner of Elite Homes, one of the largest builders in Louisville since 1976, and a Berkshire Hathaway Company, is currently looking to hire a Purchasing / Construction Administrator who must be familiar with and able to perform the following daily activities in the areas of purchasing, permitting and construction administration as follows:

Responsibilities and Job Description:

Purchasing Administration and General

  • Assist Purchasing Agent with processing all Change Orders and Variance Purchase Orders
  • Assist Purchasing Agent with processing Purchase Order revisions associated with variable field quantity commitments (i.e., cement, gravel, machine hours, etc.)
  • Assist Purchasing Agent with maintaining and updating sub-contractor pricing in BuilderMT/Sapphire, as well as associated Sub-Contract Agreements and Addendums
  • Monitor Trade Partners Insurance and Check Hold reports
  • Supervise building permit process
  • Maintain plan library and ensure that all changes made to plans are posted and communicated 

Permit Administration

  • Order house plans from architect, including structural options and items to be included on plan selected at time of sale
  • Order plot plans from surveyor
  • Coordinate review of house plans received from architect (i.e., ensure structural options and selections to be shown on plans are proper prior to submitting for permit)
  • Assemble permit submission packages for municipalities
  • Follow-up with municipalities to expedite permits for plans in review
  • Address, pick up and resubmit plans after city review to respond to comments
  • Manage revisions with architects which includes:
    • Submitting revisions and required documentation with municipalities, as needed
    • Ensuring revised plans are distributed to the field and designers after approval on a timely basis
  • Request checks for permits and impact fees
  • Maintain permitting and impact fee budgets
  • File and maintain all permitting documents
  • Coordinate maintenance of contractor registration and insurance updates as needed at each building department

 

Construction Administration

  • Manage lot start notifications so all parties are informed of upcoming starts prior to release
  • Prepare budgets and start packages for new starts, which includes, but not limited to:
    • Importing selections from Sales platform (Sales Simplicity)
    • Review selections and options with designer as needed to address any items of concern
    • Creating new house Purchase Orders
    • Generating budget and recap reports
    • Integrating to accounting system after review and approval by Purchasing Agent
  • Coordinate with Area Construction Manager to maintain job templates in Builder Trend/Sapphire
  • Create Jobs and assign templates for the start of each home
  • Ensure final house plans, permits, plot plans, design selections, POs, etc. are posted to Builder Trend/Sapphire for each start for access by the Construction Manager and Sub Contractors.

Skills/Qualifications:

Organization, Typing, Data Entry Skills, MS Excel, BuilderMT/Sapphire, Sales Simplicity, Builder Trend/Sapphire, Attention to Detail, Confidentiality, Communication Skills, Thoroughness, Decision Making, Independence, Analyzing Information, Results Driven, Energy Level

About Elite Homes

At Elite Homes, our commitment to excellence means a commitment to you. We realize that each client has unique tastes and lifestyle. So we listen to your concerns and needs. And we respond accordingly.


Read More  

Contact Us

How Can We Help?

Just like having a personal assistant, your Elite Homes Online Sales Counselor will quickly provide the answers you need about the new home building process.

Whether you are just beginning to consider building a new home or have been on the hunt for awhile, we are here to help in any way we can. Let us know how we can be of assistance.

Call (502) 996-8656 for immediate assistance.