Purchasing / Construction Administrator

Summary of Position Requirements:

A solid home requires a solid foundation, an upstanding builder with deep roots and an impeccable reputation. For over 40 years, Elite Homes has solidified itself as that company, making us a trusted partner through the most significant changes in a home buyer’s life.

Our commitment to excellence is our commitment to our buyers. We understand that we are not just building their house. We are building their home, their sanctuary, a place for family gatherings and celebrations. We work tirelessly to make their dream home a reality.

Arbor Homes, the largest homebuilder in Indiana, and the owner of Elite Homes, one of the largest builders in Louisville since 1976, and a Berkshire Hathaway Company, is currently looking to hire a Purchasing / Construction Administrator who must be familiar with and able to perform the following daily activities in the areas of purchasing, permitting and construction administration as follows:

Responsibilities and Job Description:

Purchasing Administration and General

  • Assist Purchasing Agent with processing all Change Orders and Variance Purchase Orders
  • Assist Purchasing Agent with processing Purchase Order revisions associated with variable field quantity commitments (i.e., cement, gravel, machine hours, etc.)
  • Assist Purchasing Agent with maintaining and updating sub-contractor pricing in BuilderMT/Sapphire, as well as associated Sub-Contract Agreements and Addendums
  • Monitor Trade Partners Insurance and Check Hold reports
  • Supervise building permit process
  • Maintain plan library and ensure that all changes made to plans are posted and communicated 

Permit Administration

  • Order house plans from architect, including structural options and items to be included on plan selected at time of sale
  • Order plot plans from surveyor
  • Coordinate review of house plans received from architect (i.e., ensure structural options and selections to be shown on plans are proper prior to submitting for permit)
  • Assemble permit submission packages for municipalities
  • Follow-up with municipalities to expedite permits for plans in review
  • Address, pick up and resubmit plans after city review to respond to comments
  • Manage revisions with architects which includes:
    • Submitting revisions and required documentation with municipalities, as needed
    • Ensuring revised plans are distributed to the field and designers after approval on a timely basis
  • Request checks for permits and impact fees
  • Maintain permitting and impact fee budgets
  • File and maintain all permitting documents
  • Coordinate maintenance of contractor registration and insurance updates as needed at each building department


Construction Administration

  • Manage lot start notifications so all parties are informed of upcoming starts prior to release
  • Prepare budgets and start packages for new starts, which includes, but not limited to:
    • Importing selections from Sales platform (Sales Simplicity)
    • Review selections and options with designer as needed to address any items of concern
    • Creating new house Purchase Orders
    • Generating budget and recap reports
    • Integrating to accounting system after review and approval by Purchasing Agent
  • Coordinate with Area Construction Manager to maintain job templates in Builder Trend/Sapphire
  • Create Jobs and assign templates for the start of each home
  • Ensure final house plans, permits, plot plans, design selections, POs, etc. are posted to Builder Trend/Sapphire for each start for access by the Construction Manager and Sub Contractors.


Organization, Typing, Data Entry Skills, MS Excel, BuilderMT/Sapphire, Sales Simplicity, Builder Trend/Sapphire, Attention to Detail, Confidentiality, Communication Skills, Thoroughness, Decision Making, Independence, Analyzing Information, Results Driven, Energy Level

About Elite Homes

At Elite Homes, our commitment to excellence means a commitment to you. We realize that each client has unique tastes and lifestyle. So we listen to your concerns and needs. And we respond accordingly.

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